Regatta Packet Information:
Welcome to the 3rd Annual Music City Head Race. The regatta will take place on Saturday, October 13th on the Cumberland River in the heart of Nashville, Tennessee. The event is being hosted by Vanderbilt University and Nashville Rowing Club. We look forward to having both new and returning crews join us again for a great day of racing.
Trailer parking will be in LOT R of Nissan Stadium (see map in this packet). We will have overnight security on the evening of Friday, October 12th. Trailers will be allowed to arrive starting the morning of Friday, October 12th. All trailers must depart the lot no later than 8pm on Saturday, October 13th. If your trailer driver is waiting until Sunday morning to depart Nashville (or would like to arrive on Thursday, October 11th), please contact Cory Sanderson (juniors and masters) or Jon Miller (colleges) to arrange a place to park your trailer for Saturday if you require assistance.
Practice on the course on Friday, Oct 12th
The course will be open for practice from 1 PM-6 PM on Friday, October 12th. No boats will be permitted to launch after 5:15 PM. While no coaches launches will be permitted on the river during this time, there will be safety launches on the water during the practice session.
Coaches & Coxswains
The following weight limits apply per USRowing rules:
- Female Youth and Collegiate Rowers will have a maximum weight of 135 lbs.
- Male Youth Rowers will have a maximum weight of 155 lbs.
- Male Collegiate Rowers will have a maximum weight of 160 lbs.
- There will be no boat averaging for any lightweight categories, as with USRowing Rules.
A coaches and coxswains meeting will occur at 6:40 AM on Saturday morning (October 13th). The location of the meeting will be the grass area in between the trailer parking lot and the launching area. We encourage all coaches, coxswains, and bow seats of blind boats to attend, particularly if you have not raced here with us before.
Launching & Recovering
New this year, we will have a dock for launching and recovering (as opposed to wet launching). Due to the volume the docks will be experiencing, we ask that you please approach the water with your oarlock gates already open in order to speed up the process. It is also recommended to have one person carrying oars (for a four and pair) and two people carrying oars for an eight. Since this is the first year with the dock, we ask that you prepare your athletes to wet launch should we have issues with attaching the dock to land (not anticipated, but to be safe in year one).
The map of the racecourse is available on the website as well. Please have your coxswains and bowmen familiarize themselves with the launching/recovering pattern and the traffic pattern on the water. We will have several volunteers on land and launches on the water to assist with this effort. You are also welcome to use Google Maps to familiarize yourself with major landmarks along the water such as bridges and barge depots.
Also new this year, results will be available through Herenow. We will still be doing manual timing as a backup, but with the growth in entries last year we feel that this addition will positively impact the regatta.
We will be awarding medals for all races. Medals will be available as results become official, and can be picked up from the control commission tent.
River Closure and Current
The river will be closed to motor boat traffic for the practice session on Friday and for all racing on Saturday. We will have volunteer launches on the water for the practice session on Friday. Both the Coast Guard Auxiliary and safety launches will be on the water for Saturdays racing. The Army Corp of Engineers has agreed to reduce the current as much as possible, but the weather the few days leading up to the regatta and a few other factors will impact how much control we have over the current. The current slow-down will be prioritized for race day first and the practice session second. The course does run in the direction of the current, so the boats will be warming up against the current and racing with the current. Please keep this in mind when launching your crews and planning your row up to the start line.
The entry fees are $95 for an eight, $70 for a four/quad, $50 for a pair/double and $35 for a single. Credit card payment over regattacentral is strongly preferred. If you do need to make out a check, please make checks payable to Nashville Rowing Club. Note: you will not be able to pick up your bow numbers until you have submitted payment. We will be providing receipts at check in for those paying by check.
Check in will be available from 3pm-6pm on Friday and 6am-9am on Saturday. Bow numbers will be provided in your team’s packet when you check in. The packets will include a bow number for the bow deck, one for the back of bow seat and one for the back of the coxswain (or the front of the stroke seat in a bow coxed four).
Weigh Ins for lightweight rowers will be available at control commission on Friday afternoon (1pm-6pm) and on Saturday morning (6am to 10am). Coxswains will not be weighing in.
The parking lot for the trailers is shared with the parking lot with the Nashville Bridge Building. The best way to navigate is to use the address: 2 Victory Ave #100 Nashville, TN 37213. The trailers will park in the northeast quadrant of parking lot R. Athlete parking will be in the northwest quadrant of lot R. Overflow parking will be available in parking lot T and D of the stadium. We will have volunteers assisting you with parking. Note that there is a $5 fee to park. Everyone except the referees has to pay this fee. Please prepare for it now.
Emergency procedures (should there be inclement weather)
This will be covered during the coaches and coxswains meeting on Saturday morning.